e-Passport

E-PASSPORT FOR KENYANS

This is to notify that the Government of the Republic of Kenya has rolled out the e-Passport application, submission and biodata capture services for Kenyans in Diaspora at the Embassy of Kenya in Berlin, Germany. Therefore, Kenyans in countries near Germany will be able to submit and collect their epassports at the Berlin passport processing station. The Government is in the process of establishing other two stations in Paris, France and London, United Kingdom.

Applicants who wish to apply for the ePassport should adhere to the requirements and thereafter book an appointment to submit the application and also appear physically for biometric data capture.

The guidelines for e-Passport application, submission and biodata capture services are as follows:-

  1. Application Process

  2. Important Notice

  3. Checklist for Replacement of an Existing Passport

  4. Photo Guideline for Applicants Appearing for Biometrics

  5. Booking an appointment

  6. Types of E-Passport Services

  1. Ordinary replacement of a manual passport

  2. Passport for a child under 18 years

  3. Change of name or particulars

  4. Replacement of a lost passport

  5. Replacement of a damaged/mutilated passport

  1. Contact Information

Application Process

The e-passport application process includes the following:-

  1. Register on www.ecitizen.go.ke;

  2. Go to www.immigration.ecitizen.go.ke and click on the passport application form;

  3. Read the instructions carefully and fill the application form;

  4. Select the mode of payment and pay for the passport fees;

  5. Download and print the application form and three application receipts;

  6. Book an appointment for biometrics data capture at Kenya Embassy, Berlin-Germany;
  7. Submit the application form in person to Kenya Embassy, Berlin-Germany;

  8. Epassport applicants at age 18 years and above must be holders of a valid Kenyan National Identity Card, which will also be required to register on the eCitizen platform;

  9. Applicants who are over 18 years and do not have a Kenyan National Identity Card will not be able to apply for an ePassport. Such applicants must travel to Kenya to register and be issued a valid ID card before applying for a passport replacement on eCitizen. There is currently no exception to this requirement.

  10. Applications for children under 18 years can be made by the Kenyan ID holding parent who is on the birth certificate.

  11. The Sample of Kenyan ID card is:-

  12. Identification Card Kenya

Important Notice

  1. It is upon the applicant to fulfil all the application requirements on the provided checklist

  2. The Birth Certificate numbers appear on the Left-hand side of the Birth Certificate (above the date of birth) and not at the top right-hand side (Serial No.)

  3. The recommender in Section 7 should be a Kenyan citizen, who personally knows the applicant but not an immediate relative

  4. Part of the application process involves scanning of your documents. When uploading make sure they are in picture format (jpeg. png.) and not in document format (pdf. docx. doc.)

  5. You will be required to enter your KRA Tax PIN on the passport application. If you do not have one, apply on https://www.kra.go.ke/en/services/apply-for-pin

  6. Passport fee will be paid on eCitizen in the specified payment method and amount;

  7. Once you have successfully completed the application on the eCitizen platform and made the necessary payment for the ePassport, download the passport application and Invoice of Payment PDFs from the PRINT SERVICES page of your eCitizen account; and

  8. Incomplete applications will be rejected.

Checklist for Replacement of an Existing Passport

  1. duly filled and signed eCitizen passport application Form. 2;

  2. payment invoices of the prescribed passport fee downloaded from eCitizen;

  3. Original passport and a photocopy of the last 3 and photo page;

  4. Original Kenyan ID card and a photocopy of the front and back;

  5. Your original birth certificate and 1 photocopy of the front and back;

  6. Your original Certificate of Registration if Kenyan by naturalization and 1 photocopy of the front and back;

  7. Three (3) biometric passport size photos;

  8. A photocopy of the Kenyan recommender’s ID card (front and back). The recommender should not be related to the applicant and must sign the recommender’s section on the application form; and

  9. A photocopy of your residence registration as proof of residential address.

Photo Guideline for Applicants Appearing for Biometrics

  1. Applicant’s hair should be in a neutral dark colour and if long, completely pulled back in a ponytail so that it does not cover the forehead, the ears or even the shoulders;

  2. Ears should be earring-free and no piercings or nose ring;

  3. Make up if necessary, must be neutral. No contouring of nose, lips or eyebrows;

  4. Ladies should not be wearing strappy or strapless tops;

  5. Without a smiling or laughing countenance and without spectacles;

  6. Without any head gear or covering; and

  7. Children should be able to sit upright with minimal support.

Booking an appointment for biometrics data capture at the Embassy

  1. Appointments for biometrics data capture must strictly be booked on the link:- https://sagenda.net/Frontend/Calendar/5d30c40d2064db647cd85ef7

  2. You will be required to enter the following details on the appointment portal:

  1. First Name of the applicant

  2. Surname of the applicant

  3. Email Address

  4. Description: Enter the applicant´s full EPP1 number

  1. Ensure that you enter your EPP1/CPP1 Number on the Description field, which will enable the Embassy to know that you have successfully applied for the e-Passport online;
  2. You must print out copy and present the confirmation of your appointment booking to be able to access the ePassport services;

  3. Note:- Due to the large number of Kenyans wishing to submit their application at the Embassy, only bookings by applicants who have successfully applied for the ePassport online and submitted their EPP1/CPP1 details as confirmation on the booking will be accepted. All bookings without the EPP1/CPP1 Number will be cancelled/rejected;

  1. An applicant with successful booking must appear physically for biometrics data capture at the Embassy of the Republic of Kenya with address Markgrafenstr 63, 109 69 Berlin Germany.

Types of E-Passport Services

  1. Ordinary replacement of a manual passport

  2. Passport for a child under 18 years

  3. Change of name or particulars

  4. Replacement of a lost passport

  5. Replacement of a damaged passport

Contact Information

Kenya Embassy, Berlin

  1. Telephone: (030) 25 92 66 0

  2. Fax: (030) 25 92 66 50

  3. Email: immigration@kenyaembassyberlin.de

  4. Website: www.kenyaembassyberlin.de

Department of Immigration Services, Nairobi

  1. Telephone: +254-20-2222022; +254-20-2217544; +254-20-2218833

  2. Email: dis@immigration.go.ke

  3. Twitter: @ImmigrationDept

  4. Website: www.immigration.go.ke

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